A Big Time Management Mistake Leaders Make (Based on a Myth)

 

 

 

 

 

One of the biggest mistakes that leaders make is buying into the management myth:

"There isn’t enough time to coach people."

This myth comes from the fact that there are only 168 hours in a week and you have zillions of demands on your time—you have your own tasks and projects besides your management responsibilities.

What is the reality? Since your time is so limited, you definitely don’t have time not to manage-coach your people. Managers who do not prioritize time coaching people always spend lots of time managing people anyway. That’s because when a manager avoids spending time up front in advance making sure things go right, things often go wrong. Small problems pile up. Often, small problems fester unattended until they become so big they cannot be ignored. By that point, the manager has no choice but to chase down the problems and solve them. 

In crisis, the manager is virtually guaranteed to be less efficient, a further waste of time. So, these managers run around solving problems that never had to happen, getting big problems under control that should have been solved easily, recouping squandered resources, dealing with long-standing performance problems, feeling even more pressed for time.

That means in all likelihood, they will go right back to avoiding coaching people, and the next time they’ll make time for coaching is the next time there is another big problem to chase down and solve.

Remember, that the time you spend coaching is “high-leverage time.” By coaching, you engage the productive capacity of your people. For every, say, twenty-minute coaching conversation you have with an employee, you should be engaging hours or maybe days of the employee’s productive capacity. If that twenty-minute conversation is effective, that twenty minutes of coaching should substantially improve the quality and output of the employee’s work for hours or days. That’s a good return on investment—that’s why it’s called “high-leverage time.”

When managers do not coach and proactively communicate: 

• Problems hide below the radar. 
• Problems occur that never had to occur. 
• Problems get out of control that could have been solved. 
• Resources are squandered. 
• People go in the wrong direction for weeks or months without realizing it. 
• Low performers hide out and collect paychecks. 
• Mediocre performers start to think they're high performers. 
• High performers get frustrated and think of leaving. 
• Managers do tasks that should have been delegated.

Also, your team should be getting more capable over time. Think about it this way. As a leader of a team, on day one, your team has a certain capacity. Your team can deliver a certain amount of work, in a certain amount of time, at a particular level of quality and complexity. They have a certain amount of knowledge and particular level of ability to perform. This is their capacity on day one.

If, after a year goes by, you have delivered everything you been asked, you have done part of your job. But if your team is not more capable in some way--if they can't deliver more, better, faster, or higher quality--or if they have no new knowledge, skills or ability to perform at a higher level, you have not done the second part of your job. You have not coached and developed in order to increase the capacity of the team.

The Secret of the 5% Solution

Many managers when exhorted to coach more and boss less will rightly say, “But my plate is already full. I can’t handle one more obligation. I rarely see my people because I’m so busy and they are scattered all over the place. There’s no way I can do all this.” 

You face a dilemma: Simple solutions don’t work for development, yet you don’t have time for complex solutions. So you need a coaching process that attacks the true challenges of getting a variety of people to change and yet is still manageable in light of available time and resources. That process is the 5% solution. 

You can be effective and efficient if you focus 5% of your energy and attention on coaching and development. Working smarter—not harder—helps you make the best investment of your time. The secret of efficient coaching is to know your priorities and then to create and seize coaching opportunities that arise in the course of your everyday work. If you are prepared, you can leverage a relatively small investment of your time into a walloping payback. 

There's a time management maxim that says, "We always find time for the things that we think are important."

Start scheduling time for One-on-One coaching and watch your people grow and and improve.

Research by the Gallup organization supports the notion that you don't have time NOT to coach your people. Gallup's conclusion is that Failing to develop leaders is the single most expensive mistake a leader can make. Click here to read the article.

To your greater success and fulfillment,

Peter Mclees, Leadership Coach, Trainer and Performance Consultant
SMART DEVELOPMENT

 

Take the Next Step...
Interested in learning how to develop your organization's leadership capability, culture, and employee engagement ? We begin with a collaborative discovery process identifying your unique needs and business issues. To request an interview with Peter Mclees please 

contact: Email: petercmclees@gmail.com  or  Mobile:323-854-1713

Smart Development has an exceptional track record helping service providers, ports, sales teams, restaurants, stores, distribution centers, food production facilities, wealth management services, real estate services, nonprofits, government agencies and other businesses create a strong culture, leadership bench strength, coaching skills and the teamwork necessary for growth.

Having worked with several companies throughout their growth cycle, we have valuable insights and strategies that would help any late stage startup, small or medium sized company achieve sustained growth and prosperity.

 

What it Really Means to Be A Professional at Work (And Why It Matters)

 

 

 

 

 

 

  

Whatever the profession or activity, we admire the pros.  After all, who wants an amateur surgeon, an amateur lawyer, or for that matter, an amateur mechanic, plumber, or carpet installer? Most people would seek out the pro. Why?  If you asked them they would say pros produce predictable results. They can be counted on.  They deliver what they promise. 

We have all heard of people paying top dollar for seats to a sporting event or concert only to have a so called professional act in an amateurish way. There are times when we expect people to step up and deliver in a professional manner. 

We have all known people who, approach everything they day do with a “pro” approach.  We have also felt the impact of someone in a role or job taking an amateur approach. Regardless of its scope or nature, every job can be performed in a professional manner. When that happens, the people affected by the pro benefit.  People take notice.

In any work-related activity, pros lead the quest for excellence. They raise the bar on performance and quality. They set the pace and standards that others follow. They strive for results with the highest quality available. 

Professionals pay attention to details. They do not settle for mediocrity, ever, even the smallest bit. They avoid all substandard work and performance. They take action to improve things that are not up to par.

Professionals continually improve. They constantly develop their skills and knowledge. Professionals realize that they cannot stand still. They know that if they continue to do the same thing the same way they have been doing it they will be overtaken by circumstances. Others will pass them by. So they, the pros, put themselves on the on a track of continuous learning and growth.

Pros appreciate the reality that, while big leaps sometimes take place, small improvements and innovations are made over time. Progress mostly comes about by continually making small, steady steps on a consistent basis.

Pros know that turning the ordinary into the extraordinary happens one act at a time. If they do one extraordinary thing a day, whether at work or at home, seven days a week, fifty-two weeks a year, the pro's life will soon be a record book of the extraordinary.

Professionals take responsibility for how they react to the challenges at work. Most of us believe our attitudes are caused directly by outside influences like unpleasant experiences or negative people. Professionals think differently. While external pressures may trigger our feelings, professionals realize that we are the ones wearing those feelings like a suit of clothes. We can either be subservient to external events, few of which we control, or we can take charge of our own response.

Pros are resilient when facing tough circumstances. Professionals have their share of difficulties, but when they face obstacles or sustain setbacks, they do not dwell on their misfortune. Instead, they pick themselves up, spring back, and get back on track quickly. Professionals are determined. Once they make a commitment to a task or goal, professionals stick to it with determination until they achieve their objective.

Pros understand that often times we must fail before we learn what need to learn to succeed. They know that progress and results require experimentation, trial, error, and persistence. Professionals persist in the face of obstacles, delays, misfortunes, negative forces, and fatigue. Pros do not quit.

Professionals bolster the spirits of others with their own enthusiasm. They praise and encourage others. They give credit when credit is due.

Taking a professional approach to a job, means doing a lot of little things exceptionally well.  It is also involves at attitude that creates success.  Pros add a little extra to everything they do. They put enthusiasm into every move they make. They smile more, act more confidently, move quicker, and take special pride in their work.

Take the Next Step To Be More Professional at Work

The Nine Rules of Professionalism

One recent study of people in the United States found that the rules listed below are the ones that describe true professionalism. Please review the list below and circle 5 of the 9 rules that you think are the most important things to be more professional at work. Post the rules you choose and hold yourself accountable to following them.

1.    Make a commitment to always be professional.
2.    Do and say what you believe is the right thing to do or say.
3.    Look, act, and speak like a professional.
4.    Take pride in your work.
5.    Be accountable and responsible for your actions.
6.    Do not tolerate mediocrity.
7.    Do whatever you need to do whenever you need to do it.
8.    Do something impactful to serve others. 
9.    Invest continually in your own professional development and growth.

I invite you post this statement with your list of rules: A professional does the right thing even when they don't feel like it and when no one's watching.

 To your greater success and fulfillment,

Peter Mclees, Leadership Coach, Trainer and Performance Consultant
SMART DEVELOPMENT

Interested in learning how to develop your organization's leadership capability, culture, and employee engagement ? We begin with a collaborative discovery process identifying your unique needs and business issues. To request an interview with Peter Mclees please 

contact: Email: petercmclees@gmail.com  or  Mobile:323-854-1713

Smart Development has an exceptional track record helping service providers, ports, sales teams, energy storage, facility services & maintenance, restaurants, stores, distribution centers, food production facilities, wealth management services, real estate services, nonprofits, government agencies and other businesses create a strong culture, leadership bench strength, coaching skills and the teamwork necessary for growth.

Having worked with several companies throughout their growth cycle, we have valuable insights and strategies that would help any late stage startup, small or medium sized company achieve sustained growth and prosperity

Five Tips for Coaching Tardy Emloyees

 

Dear Coach Mclees,

At our company, we expect our employees to be ready to work at the start of their shift. But I have several employees, who have been written up because they consistently arrive after the grace period. Of course, they would have been on time if it wasn't for the fact that "my mom didn't wake me up" (And the employee is 31 years old), or "my ride didn't pick me up," or "my alarm didn't go off, so I didn't get up," or for more legitimate reasons. These employees feel the policy is unfair and intolerant and they have the empathy of some of the employee who arrive on time.

Help!
Needing Discipline

Dear Needing,

First, let me congratulate you for confronting the problem early and consistently, so that the late arrivers are already on the progressive discipline track. Employee lateness for shifts, meetings, and other workplace events is frustrating and costly. Ideally, a simple, clear policy and a responsible workforce would remedy the situation. However, as you know, even if you have such a policy, many people simply resist complying with the clock. Enforce your lateness policies consistently. Unevenly applied tardiness policies (Watch out for any favoritism here) are one of the biggest causes of lateness. The most common mistake we make is to let these kinds of problems slide, and as a result, give our tacit permission for the behavior.

Here are five tips for handling your late arrivers:

1. Make sure the rule is clear. If you inherited this problem and your predecessor gave his/her tacit permission to let people come in late, you will want to give "fair warning" before beginning to enforce the policy. You will want to talk to the team, and specifically to the late arrivers, to explain the policy and to let them know that you will be enforcing it.

2. Encourage peer pressure. While some employees resent late coworkers, many others will tolerate lateness and even cover for late employees. Channel that energy into responsibility. For example, hold a team huddle and discuss the importance of being on time. Ask for suggestions about what individuals can do to remind each other to arrive on time. A cooperative effort may accomplish what warnings can't.

3. Have the TLC (Tough Love Conversation). You usually don't notice the first time a Employee comes in late, you notice when it's become a pattern. The key is to have the conversation as soon as you realize someone is consistently coming in late. Describe the gap between what you expect and what you've observed, and probe for the cause of the problem. Problems are caused by motivation (the person doesn't share your priority) or ability (the person is unable or has difficulty complying) or a combination of both.

If your employees don’t share your priority for arriving on time (motivation), explain the natural consequences for his or her coworkers, customers and the company. If necessary, explain the imposed consequences involved in your company’s tardiness and attendance policy.

Identify conflicts. Some employees may be very busy with personal and family responsibilities at the times business events occur. For example, dropping off and picking up children ruins many folks’ schedules. Options: Can the Employee reschedule personal events? Or can you reschedule meeting times or flex the schedule?

If the person is having difficulty arriving on time (ability), ask for his or her ideas for making it happen. Encourage the employee to develop a plan that will work for him or her. But don't allow ability blocks to become excuses. The Employee needs a plan that results in on-time arrival.

Often, the person will end up with both short-term and long-term plans. The long-term plan might be to get his or her car repaired; the short-term plan might be to get a ride with his or her spouse. By the end of the TLC, the employee should explicitly agree on who will do what by when. Take care that you don't transfer the burden to your back. People need to develop a viable solution that they buy into. And they need to understand that, if their solution doesn't work, consequences will be imposed.

4. Be sure to hold the right conversation. You talk to someone about being late for the second time. Then the third time. Your blood begins to boil. Then you bite your lip and give another gentle reminder (After all, this employee is a good worker or has a good attitude). Finally after your resentment builds up, you become angry. You make a sarcastic or cutting comment and then end up looking stupid because your reaction seems way out of line given the minor offense.

Once again, look for the patterns. Don't focus exclusively on a single event. Watch for behavior over time. Then talk about the pattern. For example, if a person is late to meetings or for their shift and agrees to do better, the next conversation should not be about tardiness. It should be about his or her failure to keep a commitment. This is a bigger issue. It’s now about integrity and trust.

5. Impose the consequences. It sounds as if you have arrived at this step. If you don't think you’ve had a full and frank discussion, then have it now. However, if you have already had a counseling conversation, the latecomers have already agreed on a plan, and they have failed to live up to their agreements, it's time to impose consequences.

Take care to involve the right people in your up chain—your one-up manager and HR—where appropriate. Try to avoid blindsiding anyone.

Before you meet with an employee, take some time to get your head and your heart right. Ask yourself what you really want—you want the person to be successful somewhere, but you can't continue the costs to your employee and business.

Then meet with the employee and explain the situation—you established a plan you both agreed to, and the employee has failed to live up to it—and the next step in the disciplinary process. Keep the conversation professional. Create as much respect as possible, but understand that the employee is likely to be hurt or angry.

6. Dealing with others. When an employee is terminated, it's normal for other employees to feel sympathy for that person. It's also normal for people to feel some fear about whether they will be next. You can't share personnel information or feed the rumor mill. Our guess is that, while many will have sympathy and empathy for the person, they will also feel relief that they won't have to carry that person's load any longer.

Best wishes on handling this tardiness issue. You should feel proud of yourself for stepping up to these tough conversations. Without your actions, problems like these would linger, festering in your team and undermining your ability to run your department efficiently.

Cure tardiness in six easy steps

1. Commit. Begin by making up your mind that you will be punctual from now on. You can't expect to overcome your lateness habit until you've made a firm mental commitment to do so.

2. Record. Since studies have shown that we're more likely to fulfill written goals, it's important that you record your commitment to be on time. Write "I will arrive on time" on several pieces of paper and post them in key places, such as your TV room wall, your bathroom mirror, and your car dashboard.

3. Calculate. Determine how early you need to leave your home in order to arrive at work on time—or better yet, to arrive a few minutes early. Allow extra time for traffic tie-ups. Record your proposed departure time in your day planner, on your schedule or just on a piece of paper.

4. Plan. Set yourself up for success by filling up your gas tank on the way home rather than on the way to work, laying out your clothes the night before, getting to bed early, and setting the alarm a few minutes ahead.

5. Prioritize. Don't fall prey to the urge to do "just one more thing" before leaving the house—even if you think you have a few extra minutes to spare. Instead, get to work a few minutes early and do your "one more thing" there.

6. Practice. Tardiness, like punctuality, is a habit. And since it takes only about three weeks to a month to replace one habit with another, a little practice should make perfect.

To your greater success and fulfillment,

 

Peter Mclees, Leadership Coach, Trainer and Performance Consultant
SMART DEVELOPMENT

 

Take the Next Step...
Interested in learning how to develop your organization's leadership capability, culture, and employee engagement ? We begin with a collaborative discovery process identifying your unique needs and business issues. To request an interview with Peter Mclees please 

contact: Email: petercmclees@gmail.com  or  Mobile:323-854-1713

Smart Development has an exceptional track record helping service providers, ports, sales teams, energy storage, facility services & maintenance, restaurants, stores, distribution centers, food production facilities, wealth management services, real estate services, nonprofits, government agencies and other businesses create a strong culture, leadership bench strength, coaching skills and the teamwork necessary for growth.

Having worked with several companies throughout their growth cycle, we have valuable insights and strategies that would help any late stage startup, small or medium sized company achieve sustained growth and prosperity.

 

Coaching is a Super Accelerant to Achieve Business Results

 

The transformation of rubber from a useless substance to a resilient product was a simple as adding a missing process—heat, in the form of steam. Charles Goodyear named the process vulcanization after the Roman god of fire, Vulcan.

Today it’s hard to imagine life without Goodyear’s rubber. There would be no electricity, no cars, no computers, no bicycles, no radios, or televisions, no phones. We wouldn’t have airplanes, washing machines, or toasters. We wouldn’t even have our favorite pair of old sneakers.

Scientists have known the secret of accelerants for decades, adding them to speed up chemical reactions, achieving results more quickly. Accelerators work the same way in business, making the things you’re doing work better, faster, and more smoothly, without throwing you off balance.

The relationship between a management accelerant and improved business results is highly predictable. In the workplace, there are few accelerators with more impact than individual and team coaching.

Solid coaching skills are a valuable asset for leaders and managers at all levels.

A 2021 study found that leaders who frequently coached their employees and teams improved their results by 21 percent.

The 4 Realities That Compel Leaders At All Levels To Be More Coach-Like

Reality #1: Change is inevitable. Even the most successful organizations cannot rest on their laurels. They must continually remake themselves or risk falling from glory. Because today’s excellence is not a guarantee for tomorrow’s success, leaders who bask in complacency are due for rude awakening. 

Reality #2: People must learn and adapt quickly. Your people’s skills will become obsolete—in the same way technologies become outdated—if you rely solely on today’s capabilities to lead your company into the future. You cannot just hire talented people, teach them to do their jobs, and leave them alone. To cope with the inevitability of changing work demands, you need a work force that can learn new skills and adapt quickly. 

One way or another, most people figure out how to do their jobs. But development by default is too passive to achieve the standards of excellence and versatility that you must meet. Because the world refuses to wait for those who say “slow down while I gain more experience,” organizations are looking for better and faster ways to achieve breakthrough performance with their people. Experience and time alone are slow and inefficient teachers. You need to jump start learning and make sure it runs full speed in the right direction. 

Reality #3: Employees want to grow. Lifelong employment in the same job is a career path found only in the history books. Millennials at 33 percent, now represent the largest generation in the U.S. workforce, surpassing the Baby Boomer group, which has declined to 31%. And Millennials are not just pursuing job satisfaction they are pursuing development. 

  

Reality #4: People are the real source of competitive advantage. Versatile people—those who learn better and faster than your competition—sustain you edge in the marketplace. Because your people are your most important assets, coaching is your investment vehicle for long-term payback. 

How Coaching Benefits the Entire Organization 

The benefits of coaching seem to be very employee-oriented; however, looking at the bigger picture, your organization as a whole gains from having effective coaching sessions. Workplace Psychology, a website which covers areas of the workplace and workers from a scholarly perspective, offers some advantages of integrating coaching in your organization. I have elaborated their top three reasons: 

1. Overcome costly and time-consuming performance problems: many companies still rely on their annual performance to evaluate their employees’ performance. By integrating coaching in your organization, you can identify performance problems easier and quicker, and take the appropriate measures to overcome these hurdles such as re-aligning the employees’ objectives, or offering training/mentoring to help your employees succeed. 

2. Strengthen employees’ skills and results: Coaching allows employees to gain valuable skills and knowledge from their coach – whether it is you or a senior employee – which will eventually increase the productivity of your organization. Coaching also provides you with how the employees are performing; by following up with their progress, you may discover that they possess skills that you were not aware of. Therefore coaching helps you identify the competencies of your team and you may then take the initiative to strengthen these skills by encouraging them to take advanced classes or/and attend seminars. 

3. Improve retention: when employees are coached, they feel supported and encouraged by their manager and their organization. Coaching is a two-way communication process. You provide feedback to your employees and they are able to use this opportunity to also give feedback. Employees are more likely to stay in your organization if they feel that their voice is being heard by you and senior management. By integrating coaching, you are encouraging your managers and yourself to be more present among your employees. Coaching also allows you to identify employees who fit with your succession planning. 

The Secret of the 5% Solution

Many managers when exhorted to coach more and boss less will rightly say, “But my plate is already full. I can’t handle one more obligation. I rarely see my people because I’m so busy and they are scattered all over the place. There’s no way I can do all this.” 

Managers don’t need to add coaching to the role, they just need to learn to be more coach-like. Leaders can learn to ensure that the activities they are already engaged in are infused with a coach-like attitude and approach. The simple, moment by moment interactions that happen every day are the places that good coaching occurs.

You face a dilemma: Simple solutions don’t work for development, yet you don’t have time for complex solutions. So you need a coaching process that attacks the true challenges of getting a variety of people to change and yet is still manageable in light of available time and resources. That process is the 5% solution. 

You can be effective and efficient if you focus 5% of your energy and attention on coaching and development. Working smarter—not harder—helps you make the best investment of your time. The secret of efficient coaching is to know your priorities and then to create and seize coaching opportunities that arise in the course of your everyday work. If you are prepared, you can leverage a relatively small investment of your time into a walloping payback.

Remember, that the time you spend coaching is “high-leverage time.” By coaching, you engage the productive capacity of your people. For every, say, twenty-minute coaching conversation you have with an employee, you should be engaging hours or maybe days of the employee’s productive capacity. If that twenty-minute conversation is effective, that twenty minutes of coaching should substantially improve the quality and output of the employee’s work for hours or days. That’s a good return on investment—that’s why it’s called “high-leverage time.”

Check out these related posts:

Coaching Works: Here's Why

 

Smart Coaching Works: Here's Proof 

 

Three Key Habits to Elevate Your Coaching Impact

 

 To your greater fulfillment and success!

Peter Mclees, Leadership Coach, Trainer and Performance Consultant
SMART DEVELOPMENT

Take the Next Step...
Interested in learning how to develop your organization's leadership capability, culture, and employee engagement? We begin with a collaborative discovery process identifying your unique needs and business issues. To request an interview with Peter Mclees please 

contact: Email: petercmclees@gmail.com  or  Mobile:323-854-1713

Smart Development has an exceptional track record helping service providers, ports, sales teams, restaurants, stores, distribution centers, food production facilities, wealth management services, third-party maintenance providers, real estate services, nonprofits, government agencies and other businesses create a strong culture, leadership bench strength, coaching skills and the teamwork necessary for growth.

Having worked with several companies throughout their growth cycle, we have valuable insights and strategies that would help any late stage startup, small or medium sized company achieve sustained growth and prosperity.